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Principal Accountabilities

Office Administration

· Receptionist related task

· Coordinating travel and accommodation for staff, customers and other external contacts.

· Purchasing office supplies, equipment, furniture and maintaining proper stock levels.

· Overseeing the maintenance of office facilities and equipment.

· Oversee the cleanliness & orderly of the office premises

· Plan and coordinate employee welfare and wellness events

· Worked with multiple vendors to provide the best support to the company
e.g. Airline, hotels, food caterer, renovation contractor, etc.

Secretarial support

· Organize meetings and appointments including taking minutes of meeting and schedule
follow up meeting,

· Responsible to update Group Calendar including planning and scheduling meetings and
appointments

· Reminding the manager/executive of important tasks and deadlines

· Arranging travel and accommodation for company executives level, including claims work

· Prepare statistical reports, manage spreadsheets as well as confidential and sensitive documents, including office attendance summary.

· Performing other relevant duties when needed.

Sales Support and Vendor Handling

· Explore new business opportunities and maintain excellent relationship with assigned customers.

· Able to track and SAP register new customer account, NDA signed and renew coordination and tracking

· Suppliers account set up and tracking

· Cashier for office petty cash

Experience

Other Essential Attributes

· Secretarial with good IT proficient in Microsoft Office applications such as Word, Excel, Powerpoint, and Calendar.

· Supporting high-level executives and management including overseas staff

· Strong organizational with attention to details

· Ability to plan your own work, work on your own initiative and meet deadlines

· Multi-tasker with the ability to manage pressure and conflicting demands and prioritize tasks and workload;

· Good Oral and written communication skills;

· Tact, discreet and have respect for confidentiality

· Reliable and honest