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崗位職責(zé):

Job Title: Intern (General Office Support and Coordination)
Department: Training Center, Office of Knowledge Transfer, HKUST(GZ)
Job ID:

About the HKUST (GZ) Training Center

The training center at HKUST (GZ) was established in 2023 to coordinate and oversee all training and continuing professional development opportunities and activities for the university. Through our courses, programs, facilities, innovation ecosystem, and most importantly our people, we help leaders and innovators adapt to a world of accelerating change and empower them to leverage technology for socio-economic impact. The training center work in partnership with individuals, teams, and enterprises to build capacity, develop capability, and create opportunities to enable innovation.


Job Needs/Assessments

1. Provides clerical and logistic support for the daily operation of the training center. Help to manage training center-related data, support data analysis, and compilation of reports.
2. Help coordinate meetings, workshops, and seminars which include preparing agendas, minutes, correspondences, and room/meal reservations, and assist with internal and external communications and conference calls.
3. Assist team in coordinating and implementing logistics for all in-person and online events, including speaker presentations and agenda, IT needs, publicity, travel arrangements, processing of all reimbursements and honorarium, and other related duties.
4. Edit documents, proof-reading, organize materials, reports, and correspondence.
5. Prepares and administers billing, invoices, receipts, statements, and other financial documentation related to training services.

Job Requirement:

1. Currently enrolled in a University.
2. Knowledge in Accounting and Finance will be an advantage.
3. Ability to collaborate effectively with cross-functional teams and manage multiple projects simultaneously.
4. Excellent organizational skills and attention to detail.
5. Independent, with the ability to juggle multiple priorities; self-directed and motivated.
6. Excellent verbal and written in English. Other languages would be an advantage.
7. Digitally savvy (Excel/Outlook/PowerPoint/Word).
8. Commitment of at least 3 days/week for at least 6 months.

How to Apply:
Please submit your CV to ziweicai@hkust-gz.edu.cn