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Job Title：

Officer/Assistant Officer (Academic Personnel and Research and Talent Project Services)
科員/助理科員(學(xué)術(shù)人事及科研人才項(xiàng)目)
Department：Earth, Ocean and Atmospheric Sciences Thrust, Function Hub, HKUST (GZ)
香港科技大學(xué)（廣州）功能樞紐地球與海洋大氣科學(xué)學(xué)域

The appointee will provide support to the Earth, Ocean and Atmospheric Sciences thrust in Function Hub of The Hong Kong University of Science and Technology (Guangzhou) (HKUST (GZ)). Major responsibilities include but are not limited to the following:

Job duties:
1. Support the thrust's Academic Personnel by assisting with faculty recruitment processes, onboarding processes, report writing, meeting arrangement, and providing daily support to faculty members;
2. Assist with the application process for research grants and talent schemes; prepare documents for funding application;
3. Assist postdoctoral fellows and research assistants with their onboarding procedures;
4. Aid in the preparation and execution of the approval process for Thrust's academic programs, while serving as the program secretariat;
5. Administer academic policies and advise faculty, staff, and students on policy matters;
6. Render logistics support of the Thrust daily operation; tracking and purchasing of office inventories and equipment; processing the purchase and reimbursement in compliance with University regulations;
7. Office arrangements for new faculty and staff;
8. Handle financial/personal related documents filing and database maintenance;
9. Liaise with internal and external parties in response to inquiries and requests on the Thrust;
10. Assist in Thrust events and other ad hoc duties as assigned.

1. 學(xué)術(shù)人事支持：協(xié)助地球與海洋大氣科學(xué)學(xué)域?qū)W術(shù)人員招聘流程、撰寫報(bào)告、安排會(huì)議以及為教職員工提供日常支持；
2. 協(xié)助學(xué)術(shù)人員申請(qǐng)科研項(xiàng)目及人才項(xiàng)目，并準(zhǔn)備項(xiàng)目申請(qǐng)文件;
3. 協(xié)助博士后研究員和研究助理完成入職程序;
4. 協(xié)助準(zhǔn)備和執(zhí)行 學(xué)域?qū)W術(shù)項(xiàng)目的審批流程;
5. 執(zhí)行學(xué)術(shù)政策，并就政策相關(guān)事宜為教職員工和學(xué)生提供咨詢；
6. 為學(xué)域的日常運(yùn)營(yíng)提供后勤支持；跟蹤并采購辦公用品和設(shè)備；按照大學(xué)規(guī)定處理采購和報(bào)銷事宜；
7. 新教職員工的辦公室安排；
8. 處理財(cái)務(wù)/個(gè)人相關(guān)文件的歸檔和數(shù)據(jù)庫維護(hù);
9. 就學(xué)域相關(guān)咨詢和請(qǐng)求與內(nèi)部和外部各方進(jìn)行聯(lián)絡(luò)；
10. 協(xié)助學(xué)域活動(dòng)及其他臨時(shí)指派的任務(wù)。

Requirements:
1. A Bachelor’s degree or above in English language and literature or education preferred;
2. 2-3 year working experience in project management and faculty recruitment in university or research institute setting in HK or overseas preferred;
3. Able to multi-task with good communication skills;
4. A strong team player with good organizational and interpersonal skills, a solution-driven mindset, a high sense of responsibility, confidentiality, and service consciousness;
5. Good command of written and spoken English and Chinese；and
6. Proficiency in MS Office.

1. 英語語言文學(xué)或教育專業(yè)本科及以上學(xué)歷優(yōu)先；
2. 具有 2 - 3 年在香港或海外大學(xué)或研究機(jī)構(gòu)從事項(xiàng)目管理和學(xué)術(shù)招聘的工作經(jīng)驗(yàn)者優(yōu)先；
3. 能夠同時(shí)處理多項(xiàng)任務(wù)，具備良好的溝通能力；
4. 具有良好的團(tuán)隊(duì)合作精神，組織能力和人際交往能力出色，以解決問題為導(dǎo)向，責(zé)任心強(qiáng)，注重保密，服務(wù)意識(shí)強(qiáng)；
5. 良好的英語和中文書面及口語表達(dá)能力；
6. 熟練掌握微軟辦公軟件。